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October 24, 2026
Microsoft product guide
Microsoft To Do
To Do is Microsoft’s personal task list. It collects your own tasks, tasks assigned to you in Planner and emails you flagged in Outlook into one daily list.
- Best for: individuals who want one list for everything
- Where it runs: web, Windows, Mac, iOS and Android
- Included in: Microsoft 365 plans with Exchange Online
- Syncs with Outlook and Planner
What To Do does for your business
The features clients ask about most, with an example of each in daily use.
My Day
Pick what to focus on today and start fresh tomorrow. In practice: Each morning staff choose five tasks from their backlog.
Lists and steps
Group tasks into lists and break big tasks into steps. In practice: A quarterly report becomes six steps with due dates.
Due dates and reminders
Set due dates and get reminders on every device. In practice: A reminder to call a client appears on the laptop and phone.
Outlook flagged emails
Emails you flag appear as tasks. In practice: Flag an email that needs a reply and find it in your list tomorrow.
Planner integration
Tasks assigned to you in Planner show up in To Do. In practice: Team tasks and personal tasks sit in one place.
List sharing
Share a list with others to work through it together. In practice: A couple of colleagues share a list for a client handover.
Which plans include To Do
To Do comes with Microsoft 365 plans that include Exchange Online.
| Plan | To Do version | Listing |
|---|---|---|
| Microsoft 365 Business Basic | Included | View listing |
| Microsoft 365 Business Standard | Included | View listing |
| Microsoft 365 Business Premium Adds advanced security and device management | Included | View listing |
| Microsoft 365 E3 | Included | View listing |
| Microsoft 365 E5 Adds advanced security, compliance and analytics | Included | View listing |
| Microsoft 365 F3 For frontline staff | Included | View listing |
Variants of these plans without Teams, and Non-Profit and Education versions, are also available. Ask us and we will point you to the right one.
For IT buyers
Licensing and deployment notes
- Data location: Tasks are stored in the user’s Exchange Online mailbox.
- Admin controls: To Do can be turned off for users through the Microsoft 365 admin settings.
- Apps and APIs: Tasks are available through the Microsoft Graph API for custom integrations.
- Compliance: Because tasks live in the mailbox, mailbox retention and eDiscovery apply.
- Overlap: To Do covers personal tasks. Planner covers team tasks and projects.
- Rollout: No installation is required, but adoption is better with a short guide on how it differs from Planner and Outlook tasks.
Not sure which plan fits your team?
Tell us how many people need To Do and what they use it for, and we will recommend a plan.
Disclaimer: Microsoft may change features, pricing, plans or packaging at any time. Details here are a guide, not an offer; confirm current details on the listing or with us before you buy.
