Microsoft Lists: features, use cases and plans
October 24, 2026Microsoft To Do: features, use cases and plans
October 24, 2026
Microsoft product guide
Microsoft SharePoint
SharePoint is Microsoft’s platform for team sites, intranets and document libraries. It stores the files behind Teams and gives every department a controlled place for documents, news and processes.
- Best for: shared documents, intranets and department sites
- Where it runs: web, with sync to desktop through OneDrive
- Included in: Microsoft 365 plans with SharePoint
- Add-on: SharePoint Advanced Management
What SharePoint does for your business
The features clients ask about most, with an example of each in daily use.
Team sites
A shared home for a department or project with files, a calendar and news. In practice: Each client engagement gets its own site with the right people and files.
Document libraries
Store files with version history, metadata, check-out and permission control. In practice: Contracts are tagged by client and status so search finds the right one fast.
Intranet and news
Publish company announcements and policies on communication sites. In practice: HR posts policy updates and tracks who has read them.
Search
Find files, people and sites across the company from one search box. In practice: A new hire finds the expense policy without asking.
Workflows and forms
Automate approvals and notifications with Power Automate and Lists. In practice: A document submitted for review goes to the manager automatically.
Copilot and agents
Copilot answers questions from site content. Requires the Copilot add-on. In practice: An agent on the HR site answers leave questions from the policy library.
Which plans include SharePoint
SharePoint is included in the plans below. Advanced Management is an add-on for larger or more regulated environments.
| Plan | SharePoint version | Listing |
|---|---|---|
| Microsoft 365 Business Basic | Included | View listing |
| Microsoft 365 Business Standard | Included | View listing |
| Microsoft 365 Business Premium Adds advanced security and device management | Included | View listing |
| Microsoft 365 E3 | Included | View listing |
| Microsoft 365 E5 Adds advanced security, compliance and analytics | Included | View listing |
| SharePoint Advanced Management (Plan 1) Add-on governance tools | Add-on | View listing |
Variants of these plans without Teams, and Non-Profit and Education versions, are also available. Ask us and we will point you to the right one.
For IT buyers
Licensing and deployment notes
- Storage: Organizations get 1 TB plus 10 GB per licensed user for SharePoint. More storage can be bought as an add-on.
- Permissions design: Prefer groups over individual permissions, and use Microsoft 365 Groups for team sites.
- Sharing controls: Set external sharing at the tenant and site level. Review anyone links and guest access regularly.
- Governance: SharePoint Advanced Management helps find inactive sites, oversharing and permissions problems. This matters before a Copilot rollout.
- Retention and backup: Recycle Bin and retention policies are not a backup. Consider third-party backup for critical content.
- Migration: File shares can be migrated with the SharePoint Migration Tool. Plan site structure and permissions first.
Not sure which plan fits your team?
Tell us how many people need SharePoint and what they use it for, and we will recommend a plan.
Disclaimer: Microsoft may change features, pricing, plans or packaging at any time. Details here are a guide, not an offer; confirm current details on the listing or with us before you buy.
